Delete PSTs and Tapes Within Retention Window

When you define a retention policy, don’t just impose on the archive.

  • PSTs and tape backups are still lingering around.
  • They are subject to e-discovery, and retrieving information from them can be extremely expensive and disruptive–far more so than with an archiving tool.
  • Tapes and PSTs need to be disposed of within the retention window.
  • Don’t forget third-party external material; e.g., material at Iron Mountain.
  • Tapes should be used for disaster recovery. Recycle them within the retention window.

Many thanks to Metalogix’s Frank Mitchell for a stimulating discussion of this topic.

David Ferris

One Comment

  1. Posted November 5, 2009 at 7:50 AM | Permalink

    First of all, big shout out to my friend Frank!

    When we bought KVS back in 2004 at VERITAS, we were saying you need to make sure you align your backup tape retention policy with your archive retention policy. I can’t tell you how many clients I’ve met over the years that are looking at aggressive archive deletion policies yet are still keeping email server backup tapes for many years. This is the worst of all worlds, because you delete the data in the convenient location (archive) and retain it in the inconvenient / hard to search location (tape).

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