Exchange 2010 Archiving: PST Management

It's impossible to keep in control of Exchange/Outlook PST files. All in all, their management is a major pain.

Microsoft is very aware of the problem, and its solution is the Archive Mailbox, a new feature of Exchange 2010. Microsoft recommends that all existing PST files be uploaded into the Archive Mailbox. PSTs are still used to move email between servers and they no longer serve as general mailbox expansion.

There are at least two administrative issues that arise in connection with the new PST handling:

  • When you are dealing with thousands of files, you need a PST uploading tool that is scalable and robust. The Exchange 2010 PST uploading tool is only meant for single PST file use. Not a scalable solution.
  • Much more storage is needed for the PST files. Backup of Exchange databases is already a problem, given narrow backup windows. However, with the ballooning due to PST ingestion, many admins will need to adopt a new approach to backup. In particular, database security must now depend on 1) multiple live database shadow copies, and 2) the new dumpster, which can be used to retrieve old, deleted messages

... Bob Spurzem and David Ferris. In addition to his role as Ferris analyst, Bob is director of product marketing at Permabit, which offers a grid–based disk storage system.

One Comment

  1. Posted August 17, 2010 at 2:04 PM | Permalink

    Good points above.

    This states the need of having a scalable yet robust and ideally centralized Outlook backup solution for corporates.

  2. Posted November 2, 2010 at 4:05 AM | Permalink

    Hi all,

    Solution that centrally deals with tons of PSTs NEEDED ? 100% OK with you.

    As you seems to be aware of that, can you try our solution PSTStation Corporate that helps organizations to manage thousands of PSTs accross your corporate network ?

    During QA, we run the software against 2 to 4 TO of PSTs (more than 4000 psts files to backup, compact or archive).

    Not sure most of “PST’s tools” software providers try that …

    Any comment will be greatly appreciated 🙂


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